Tips to Multitask Effectively Without Harming Your Brain

mULTItaskingThe human brain is not naturally meant to multitask. When you run a small business such as https://wpbtowingservice.com, everyone and everything demands your undivided attention. Constant distractions are part of the job and can hinder our focus and ability to deliver at the highest level of precision. If you can learn how to multitask effectively amid all distractions, you can become very productive and stay on top of your work.

The conveniences of the digital age have a couple of dark sides. We have smartphones that are portable and increasingly make our work of staying focused very difficult. When you expose your brain to multitasking, it switches from one task to another and its focus turns to the task that is more urgent – that is how the brain operates. The other task is cascaded and falls into the background. Multitasking does a lot of harm than good. However, there are ways to go about it to achieve effective multitasking.

 

Work on related tasks

When you work on more than one task, ensure that they are related. This means it will be easier for your brain to switch from one task to another. Even if the switch happens quickly, it takes a substantial toll on your brain focus meaning your brain has to adjust. The more you switch the brain from one task to another, the more you damage it. You need to ensure that you are at least working on a related task to minimize the damaging effect you can create on your brain.

 

Have a to-do list

You need to be more organized and have a to-do list. If you are involved in a lot of tasks, you need to create a system that ensures that all important tasks are not skipped. To stay at the top of your work and productivity, you have to remind yourself what needs to be done. Have your to-do list close to your and minimize exposing your brain to loss of energy in deciding what needs to be done next.

Use downtime to review new information

One of the key dangers of multitasking is that it gets in the way of your memory. This means multitasking interferes with the process of acquiring new information. When you try to remember what you learned or you were doing during the time you were multitasking, you are more likely to draw a blank. When you have a busy day, it is very important to skim the important parts of the information you need to get.

How to Master Time Management

Time managementThe concept of time is an artificial human construction. It is a system of measurement that was invented by man to give life and meaning to what is before us. Terms used to refer to time include centuries, decades, years, months, days, and hours among others. Time management helps us complete all the activities that need to be done by the end of a day. When it comes to time management, what you need to learn is, in fact, task and self-management.

You need to be effective and efficient to realize proper utilization of time. By effective, we mean doing the important things. Effectiveness comes as a result of prioritizing and focusing on what needs to be delivered – the results. Efficiency deals with producing maximum output with the least wasted input. It involves the ability to do things quickly and accurately.

To master time management, here are some few tips you can employ;

 

Prioritize

With this, you need to complete important tasks first. Prioritizing is the golden rule of time management. You need to identify tasks that are most crucial and complete the first in the order of their priority. Once you can deliver on the most important tasks, then you can count your day as successful. From that, you can move on to other things or just let them wait for tomorrow.

 

learn to say No

Most of the people fail to meet their goals because of making a lot of commitments. When you have a lot of time commitments, you can become great in juggling from one task to another, but this is not always the case. You can easily get wasted if you have a lot of things to do and deliver. At some time in your life, you need to learn to decline some offers that can cause a lot of distractions to your productivity.

 

Sleep

SleepIt goes without saying that you need to sleep for at least 7 hours to achieve maximum productivity. Some people think sacrificing sleep is a matter of being a genius. However, any hour you deprive yourself of sleep will come to haunt you the following day or in the near future. You need about 7 to 8 hours of good sleep for your body to recover and be energized to perform optimally.

 

Be focused

You need to devote your entire undivided attention to the task at hand. If you are working with your computer, close all other browser windows that are likely to distract you from performing to your best. Find a quiet place or listen to some classical music to promote your undivided focus. Concentrate on the task before you and forget that anything else exists.

 

Get up Early

Early to bed and early to rise can make you be very productive. You should get an early start for your day and cut off all forms of procrastination. Do not allow any unimportant details and issues to drag you down. Turn key tasks into habits and this will make your work easy. Limit and control the use of social media and other forms of distractions that can hinder your performance.

 

How to Regain Control of Your Free Time

productiveTime and productivity are very important in life. Like all successful people, to achieve high levels of productivity you must regain control of your time. Successful people do not try to find time to do things they want, but instead, identify what they want and make it a top priority. Taking control of your time is a lot harder than it sounds. In most cases, we believe we are in control, but in the actual sense we are not.

If you want to regain back control of your time, here are important things to put into practice.

 

Have a rest

When you are trying to save time, the most important thing to do is to have a rest. Healthy sleep and relaxation give you more productivity with the ability to solve more complex tasks faster even with less effort. Try to go to bed and get up at the same time every day. Go to bed early and wake up early. Try to dedicate at least six hours of your time for quality sleep.

Set Goals

If you want to regain control of your valuable time and life, then you have to know what you want to do with it. There might be a conflict between your professional and personal life and it becomes hard to make a decision on how to control your time. If you find that it is harder to meet big goals, set small ones instead.

 

Prioritize

prioritizeOnce you have set your goals, you will need to prioritize them. No one can do everything at once, neither can anyone do everything by themselves. Do not let distractions and other things consume your time. If you are a busy parent with a very hectic schedule, you might consider delegating some chores to your children or house help to assist you to manage your time better. Do not be afraid to say no. If someone tries to put you in a situation that compromises your time, you need to learn to say no.

 

Avoid multitasking

Multitasking is all about setting the right priorities. You need to set what needs to be done today, and what can wait. Only do those things which are difficult or not easy for you to postpone. You need to stop doing so many things at once. Multi-tasking takes you away from experiencing the present moment and flushes your attention to many unnecessary things. You also need to exercise. You need to make time for your mental and physical strength.

 

How Multitasking Kills Productivity

multitaskingAs humans, we are always distracted to multitask. This comes in the form of responding to emails, toggling between multiple tabs on a browser, text messaging, scrolling through social media feeds among others, all at the expense of interfering with important tasks. According to reports from neuroscientists, our brains are not built to do more than one task at once. When we try to multitask, we  simply damage our brains in ways that have an adverse effect on our well-being as well as productivity and mental performance.

Here are practical reasons and ways in which multitasking is killing your brain and hindering your productivity.

 

Multitasking can lead to brain damage

According to a study conducted from the University of Sussex, it aimed at comparing brain structure of participants who spend a greater deal of their time multitasking on important tasks as well as juggling between media devices. The MRI scans showed that participants heavily involved in multitasking has less brain density in their cortex.

 

Reduction of Efficiency and Mental Performance

multitaskNeuroscientists at MIT were conducting a study on attention and learning. The research found out that multitasking ruins productivity impedes creative thought and makes people cause mistakes. As humans, biology shows that we have a very limited capacity to handle simultaneous thought process. This means we can only handle a little bit of information in the mind at any given time.

 

Multitasking reduces focus and concentration

Research shows that multitasking creates a dopamine-addiction kind of feedback loop. This means that it rewards the brain for losing focus as it constantly searches for external stimulation.  The same region of the brain that is needed for focus is easily distracted. Each time we multitask, we are simply teaching the brain to lose focus and get distracted.

 

Multitasking creates anxiety and stress

Various articles have shown that doing many tasks at once increases the production of cortisol, which is the brain hormone associated with stress. Once we are stressed, we get mentally fatigued as anxiety builds up. This also leads to stress building up creating a vicious cycle of constant stress and anxiety. You need to note that multitasking activities are equally stressful.

 

Multitasking kills creativity

Neuroscientists show how multitasking hinders creativity and innovation. Innovative thinking only comes from an extended concentration. When you try to concentrate, you do not get far successful with the process if you are multitasking. You are simply diluting the creative juice when you switch between tasks. Any thought ideas that might have crossed your mind are very likely to pass you by.

Multitasking can reduce emotional intelligence

According to an extensive research conducted by Travis Bradberry, he points out that emotional intelligence is a common trait among the top performers in any field. This study shows that multitasking could damage the cortex part of the brain that is responsible for emotional intelligence. You should not that multitasking equally causes overwhelm and burnout. Multitasking also hurts sound decision-making skills. When you constantly switch between tasks, the willpower muscle gets depleted. This leads to a buildup of decision fatigue leading to deteriorated decision making.